Title: Development Assistant
Reports To: Development Director
Salary: $15 per hour
Hours: Part-time, approximately 20 hours per week
Position summary: The Development Assistant will advance the CSO’s mission by providing holistic and energetic support to the organization’s fundraising efforts. The Development Assistant is responsible for providing administrative support to empower the Development Director to advance development initiatives and focus on cultivating donor relationships. Essential responsibilities include Development Office Management, Record Maintenance, and Corporate and Grant Support.
Primary Duties and Responsibilities
DEVELOPMENT OFFICE MANAGEMENT
• Manage and coordinate administrative support to the Development Director including, but not limited to, drafting correspondence, helping develop proposals, maintaining electronic and paper files, preparing for Development Director meetings, etc.
• Schedule and handle administrative details associated with corporate, foundation, and individual donor meetings.
• Participate in staff and other meetings as requested, including preparing agendas and other materials as needed for staff and/or Board members.
• Communicate directly, and on behalf of the Development Director, with Board members, donors, patrons, and others as requested.
• Provide input on development-related policies and procedures to ensure effective and consistent implementation of fundraising processes.
• Work closely with the Development Director to keep her informed of and on track with upcoming commitments and responsibilities.
• Process and input cash gifts and acknowledgement letters in a timely manner.
• Coordinate with Executive Director and Board Members to execute stewardship touches based on weekly gifts.
• Assist the Development Director with preparation and execution of Special Events including, but not limited to, donor dinners and the CSO’s annual fundraiser.
• Conduct preliminary research on prospective corporate, foundation, and individual donors.
• Assist Development Director with preparing weekly and monthly reports.
• Provide data entry as needed.
• Update and ensure accuracy of database contact information for corporate, foundation, and individual donor records.
• Collect and input meeting notes and correspondence text from staff and board members.
• Ensure consistent data entry across all record types and update discrepancies as needed.
• Conduct data cleanup projects as needed.
CORPORATE AND GRANT SUPPORT
• Assist Development Director with tracking and deadlines for grant proposals and follow-up reports.
• Proofread proposals and follow-up reports.
• Coordinate with other staff members to collect data needed for grant proposals and follow-up reports.
• Assist Development Director with preliminary preparation of grant proposals.
• Maintain accurate records for received sponsorship payments, corporate donations, and awarded grant funds.
• Learn about the organization and its programs to be an effective representative and ambassador when interacting with stakeholders.
• Anticipate and proactively suggest ways to enhance efficiency or quality of work.
• Be a solid team player across the organization, assisting others as needed with meetings, events, and special projects. Serve as occasional backup during absences.
• Other duties as assigned by Development Director.
The duties listed above are not all inclusive. The person in this position is expected to perform other work-related duties as assigned even though they may not be considered primary duties.
Work Requirements and Qualifications
• An energetic, friendly, organized, and well-rounded person who enjoys handling a variety of duties.
• An ability to problem-solve and think quickly on one’s feet and deal with a variety of different personalities and situations while conducting duties in a positive, professional manner in the best interest of the CSO.
• Strong attention to detail and ability to work as a team member with minimal supervision.
• Computer skills required such as Microsoft Office (Excel, Word, Outlook). Data entry skills required.
• High school diploma or equivalent required with some college experience preferred.
• A minimum of 3-5 years of work experience in an administrative or executive assistant capacity.
• Approximately 20 hours a week, flexible schedule, with occasional weekend and night events as needed.
Submit a cover letter and resume by June 28, 2019 to firstname.lastname@example.org or mail to:
Chattanooga Symphony & Opera
Attn: Rebekah Cheney
701 Broad Street
Chattanooga, TN 37402
No phone calls, please.
The Chattanooga Symphony and Opera reserves the right to revise this job description at any time. This job description is not a contract for employment. All employees are expected to adhere to all terms and conditions of the Association’s Personnel Policies and Employment Manuals and other Association policies and procedures which may be promulgated and published from time to time.