Sac Pac Coordinator - The Caring Place

General:

The Sac Pac Coordinator is responsible for supervision of the Sac Pac program. Duties include but are not limited to: management of the volunteer staff; purchasing, packing, and distributing the Sac Pacs; coordination with the schools; administering program surveys; and reporting to Caring Place staff.  This part-time position varies is between 10 to 20 hours per week during the school year (August through May).  The Sac Pac Coordinator reports to the Executive Director. 

Duties Include:

1.     Volunteer recruitment and training:

  • Utilize available resources to recruit volunteers which include the United Way’s Volunteer Center of Ocoee, public speaking opportunities, Cleveland State, and The Caring Place Volunteer Coordinator
  • Train and schedule volunteers
  • Track hours worked by volunteers and  reports totals to The Caring Place Director of Operations on a monthly basis by deadline
  • Work with The Caring Place Volunteer Coordinator to maintain a current database of contact information for volunteers as well as updated job descriptions for each volunteer position in Sac Pac. 

2.     School Collaboration:

  • Responsible for collaborating with teachers, counselors and administrators at participating schools including but not limited to annual meeting, monthly phone check-in, and weekly updates on delivery needs
  • Participate in annual meeting with school administrators on program evaluation
  • Maintain a current MOU with each participating school
  • Clear communication of expectations regarding the delivery of Sac Pacs
  • Maintain relationship with school liaison and address any concerns as needed

3.     Food Procurement and Distribution:

  • Locate the best food prices for Sac Pac food items (may not always be food bank)
  • Maintaining an inventory of food on hand as well as the estimated food required to serve students with minimal food product leftover at year end
  • Frequent communication with TCP Food Warehouse Manager with the goal of fully utilizing purchasing power
  • Responsible for the yearly Sac Pac food budget, including reporting monthly to the financial officer of The Caring Place all expenditures including receipts and invoices for purchases
  • Responsible to coordinate with the schools each week to validate the number of Pacs to be delivered each Thursday
  • Communicate with schools when weather may disrupt delivery to deliver Wednesday or Friday as appropriate
  • Support the delivery team in loading pallets each Thursday

4.     Reporting:

  • Responsible for monthly status reports of the program; reports includes, but is not limited to, number of Pacs filled and delivered per school, contacts made with schools outside of delivery schedule, success stories, and volunteer management
  • Attend monthly staff meetings
  • Compile and distribute an annual survey to participating school personnel at the end of each school year. Survey results will be sent to Caring Place administration.

Educational Requirements:

Bachelor’s degree desired in one of the following areas: behavioral and social sciences, human resources, communications, business or marketing

Needed Capabilities and Skills:

  • High level of commitment to the mission and purpose of The Caring Place
  • Ability to teach, direct, and motivate volunteers, be organized and work well with minimal supervision
  • Strength, dexterity and vision capabilities to use pallet mover and fork lift
  • Ability to lift up to 35 pounds repeatedly through the day and stand for up to half a day on a concrete floor
  • Ability to prioritize projects, meet deadlines and adapt quickly to changes
  • Ability to use MS Office applications and on-line food purchasing systems
  • Excellent written and verbal communication skills
  • Ability to work irregular hours
  • Trustworthy and reliable

Interested applicants should send resume to dennis@thecaringplaceonline.org