Office and Administrative Coordinator - La Paz

Position Description: Office and Administrative Coordinator


Energetic, team-oriented professional to provide administrative support that will enable
the organization to empower and engage Chattanooga’s Latino population. La Paz
Chattanooga provides a safe and welcoming environment for area Latinos to come
together and build community, develop leaders and support a more inclusive
Chattanooga.


The Office and Administrative Coordinator reports to the Executive Director and
performs a broad variety of critical support and administrative tasks for the
organization, frequently in a confidential manner. This position is responsible for the
overall administrative support for the organization.


Key Responsibilities

 

  • Perform basic bookkeeping tasks including bill paying, mailing checks, making deposits, invoicing, and financial tracking.
  • Purchase office supplies and keep storage room stocked and organized
  • Prepare for Board of Directors meetings by printing agendas, minutes, etc.
  • Maintain organizational files and documents
  • Coordinate insurance coverage and time off schedules for staff and the organization
  • Donor database data entry
  • Perform general administrative support
  • Assists with coordination of events, workshops and classes
  • Coordinate website updates to include calendar of events
  • Assist with donor communications, including appeal and thank you letters
  • Coordinate bulk mailings
  • Maintain organizational archives
  • Take on additional tasks as directed by the Executive and organization Directors Qualifications
  • Applicant must be highly organized, self-motivated, professional, and able to manage details
  • Excellent interpersonal skills
  • Previous executive-level administration experience preferred
  • Excellent attention to detail, strong organizational skills, and the ability to work independently
  • High proficiency in Microsoft Office software including Word, Excel, PowerPoint
  • Excellent written and verbal communication skills
  • Proficiency in CRM software highly desired
  • Ability to establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization
  • Bilingual a plus

Position Interest


This a 20 hour per week position, Monday through Friday during daytime hours. There
is some flexibility in scheduling. This position could possibly increase to full time within
the year.


Please send all resumes to jobs@lapazchattanooga.org.