Human Resource Assistant - Tennessee Aquarium

Our mission at the Tennessee Aquarium is to connect people with nature and empower them to make informed decisions about water and wildlife. We provide a team-based culture where partnership, collaboration, and innovation are essential. We are fully committed to creating a diverse, positive, challenging, and rewarding work environment that encourages both professional and personal growth.

As the Human Resource Assistant, you will provide administrative support for the day-to-day human resource operations necessary for recruitment, employment and benefits for the Tennessee Aquarium, Creative Discovery Museum and the Hunter Museum of American Art. A high level of integrity and discretion in handling confidential information is expected at all times.

Key Responsibilities

  1. Update, maintain and secure employee personnel and medical files in compliance with appropriate state and federal laws and organizational policy
  2. Responsible for data entry and reporting for various programs and systems including HIRS, benefits, retirement, loan processing, etc.
  3. Maintain departmental office supplies and submit purchase orders and maintenance requests
  4. Assist with recruiting efforts including posting jobs, processing candidates, sending status notifications and attending career fairs
  5. Create new hire files, initiate onboarding and schedule orientation; serve as backup for orientations
  6. Complete verifications of employment and unemployment requests
  7. Run and/or write reports to gather specific employee information as needed
  8. Assist in tracking and processing FMLA, STD/LTD, Workers Comp, benefit eligibility, etc.
  9. Process and maintain all status reports, pay change (including cost of living and anniversary raises), personnel updates, and direct deposit changes
  10. Process termination forms, distribute separation notices, collect property and issue reimbursement
  11. Assist in the preparation of the annual benefits guide
  12. Maintain parking records and submit requests for new, current, and terminated employees
  13. Maintain, publish, and distribute organizational chart and employee directory
  14. Distribute name badges upon request; order and maintain supplies
  15. Respond to phone calls, emails, appointments and walk-ins
  16. Assist in investigating new HRIS, referral programs and mentorship programs
  17. Participate on cross-functional work teams as needed
  18. Other duties within the human resources department as assigned

Key Qualifications

  • High school diploma or GED; some college preferred
  • Minimum of three years’ experience/education in a human resource or administrative related field
  • ·        Robust computer program skills; proficiency in Outlook, Word, and Excel is essential
  • Knowledge of human resources procedures and systems
  • Knowledge of benefits law and administration
  • Exceptional organizational skills with attention to detail
  • Strong ability to multi-task
  • Excellent problem solving skills
  • Strong interpersonal, communication and teamwork skills

Full-time, hourly

To apply, submit an application, cover letter and resume at https://tnaqua.applicantpro.com/jobs/.

All submissions must be received by April 12, 2018.