Parish Administrator - St. Paul's Episcopal Church

Job Title:  PARISH ADMINISTRATOR
Reports to:  Rector
Employment Classification:  Full-time
Average Hours Per Week:  40
Employment Status:  Regular, Exempt
Supervises others:  Yes

Summary of Position:

  • Oversee all office operations; support Rector, associate clergy, Vestry and Ministry leaders administratively; and manage membership information and liturgical records (recording of Baptisms, Confirmations, Weddings, and Funerals).

Essential Duties and Responsibilities:

  • Responsible for day to day office operations including answering telephones and greeting guests and limited staff support, and for recruiting and training volunteers to assist in these operations.
  • Responsible for providing administrative support to clergy including scheduling meetings, follow up and reminders as necessary.
  • Manage Master Calendar including office, worship, communications and ministries or programs.
  • Working with Facilities Director, coordinate all requests for facilities use by internal and external groups and parking lot management.
  • Responsible for entering, updating and maintaining database with member information; including: paperwork and follow up for transfers in and out of the parish, Recording appropriate information in the Parish Register.
  • Print & assemble weekly worship bulletins.
  • Maintain parish prayer list and print Prayers of the People weekly.
  • Support rector and clergy as the point person for scheduling all worship personnel required to perform funerals, weddings and other non-scheduled services.
  • Responsible for assisting finance office including:
    • Depositing and posting in ACS cash and checks from weekly offerings, mail or special events as needed.  
    • Assisting with bank reconciliations, cross training on various accounting functions
  • Preparation and monitoring of administrative budget.
  • Oversee maintenance of office equipment, including printers, servers, computers and surveillance system.
  • Support any and all ministries of the church as needed or other duties as assigned by rector.

Essential Qualifications:

  • Minimum of 3-5 years’ experience in Office Management and/or Customer Service
  • Minimum of high school/GED required; two years post high school preferred; Associate or Bachelor’s Degree a plus.
  • Knowledge of office machines and computers, familiarity with Microsoft Office products required.
  • Knowledge of ACS Technologies is a plus.
  • Certification as a Notary Public, or eligibility to become certified required.

Work Environment:

  • Must be able to work with public, other office staff, clergy and members of the church. 
  • Must be able to work independently and meet specific deadlines, with attention to detail essential.

Interested parties should submit resume to stpauls@stpaulschatt.org