Office Manager/Administrative Assistant - ArtsBuild

Title:   Office Manager/Administrative Assistant

Reports to:  Director of Grants and Initiatives

Job Summary:  Manages all office/building needs, provides general administrative support, and serves as receptionist for visitors and phone inquiries.

Key responsibility areas:

  • Office Management
    • Serve as primary contact for all items related to office cleaning building maintenance
    • Maintain schedule for meetings in conference rooms
    • Order office/kitchen supplies as needed
    • Supervise maintenance of office equipment
  • Administrative support
    • Assist Director of Grants with workshop/event management
    • Open and distribute mail
    • Maintain events calendar for weekly newsletter
    • Take board meeting minutes
    • Prepare correspondence and other documents
    • Other administrative duties as assigned
  • Receptionist
    • Stay current on phone system operation and serve as resource for other staff
    • Greet and direct visitors in a pleasant, professional manner

Job Qualifications

  • High School Degree required, Associates Degree preferred
  • Proficiency in Microsoft Office Suite
  • Attention to detail
  • Excellent verbal and written communication skills
  • Effective organization skills
  • Ability to work both independently and as part of a team
  • Professional appearance and attitude
  • Related work experience
  • Knowledge of local arts community and/or related arts experience not required, but a plus

Compensation commensurate with experience 

Email resume to Dan Bowers – dan@artsbuild.com

Applications will be reviewed as received.

ArtsBuild hereby agrees, warrants, and assures that no person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the programs and services or in the employment practices on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by Federal, Tennessee State constitutional, or statutory law.